The City of Coral Gables Finance/Procurement Division is excited to announce an important change. The city moved to a new Enterprise Resource Planning (ERP) system and an important part of the change includes our vendors and suppliers.
The new system is INFOR and includes a Supplier Portal that allows our registered customers to conduct business with the city, view and participate in upcoming solicitation events, and update their profiles and other important information.
This new change requires ALL current and potential vendors/suppliers to register in the new Supplier Portal in order to do business with the city regarding payments and responding to sourcing events (informal/formal quotes, bids, and proposals).
Registration for the new portal is now available at coralgables.com/supplierregistrationportal.
The City of Coral Gables would like to welcome you and thank you for taking time to express in interest in our "City Beautiful" by visiting our site. To offer you helpful information on how to do business with our city, please see the resources below.
To become an active vendor, please complete the Vendor Information Sheet and W-9 (under additional resources below). Both must be completed within the last six months and executed by an authorized representative of your company/firm/agency.
Bidders list are compiled through registering with the city's online bidding system with the names and businesses that may be interested in competing for various types of commodities/services. It is the responsibility of the vendor to update their records as often as necessary. Businesses that continuously fail to respond to solicitations for similar items may no longer receive notifications and be removed from the bidders list. In order to be re-instated, you must update your vendor registration.
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The City of Coral Gables is taking an active lead in sustainability efforts by implementing ordinances (Chapter 62 - Article VII, and Chapter 2 - Article VIII) to eliminate single-use plastic bags/straws/stirrers and expanded polystyrene (Styrofoam) and replace them with more environmentally friendly alternatives in order to reduce waste, litter, and pollutants from ending up in landfills on streets, parks, public spaces and in waterways.
Coral Gables Buy American Ordinance
The city adopted the ordinance on May 24, 2016 with the intent to support manufacturers committed to manufacturing products in the United States.
The ordinance offers a five percent preference to the company that certifies that the product they are offering has at least 51% of the components of the final product manufactured, assembled or produced to be sold to the city must be made in the United States.
The preference must be asserted by the bidder. The five percent buy American preference must be asserted by the party seeking it at the time of the competitive bid with the submittal of documentation supporting the assertion that a product is American manufactured, assembled or produced, and shall be calculated in rating competitive bids.
The five percent preference is only utilized to calculate the “low bidder”. The full price offered by the bidder will be paid at the time of purchase if selected.
Exemptions to utilizing the preference:
(1) Purchases or contracts with an estimated cost of $50,000.00 or less
(2) Professional services procured pursuant to F.S. § 287.055, the Consultants' Competitive Negotiation Act
(3) Bids for the purchase of, or contract for construction
(4) Goods or services provided under a cooperative purchasing (piggyback contracts)
(5) Purchases made under emergency or noncompetitive situations (sole source, or a special procurements/bid waiver) or for legal services.
(6) The business is determined to be unqualified to perform the work as determined by the city.