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Supplier Services

The City of Coral Gables would like to welcome you and thank you for taking time to express in interest in our "City Beautiful" by visiting our site.

To offer you helpful information on how to do business with our City, please click on the link below to print and review our brochure.

How to do Business Brochure

In addition to offering information on how to navigate the rules to do business with our City, we would like for you to take the time to become an active vendor. Becoming an active vendor makes you eligible to receive awards and payments through the City for goods and services rendered.

To become an active vendor, please complete the Vendor Information Sheet and W-9. Both must be completed within the last 6 months and executed by an authorized representative of your company/firm/agency.

New Vendor Information Sheet

W9 Form

Bidders list are compiled through registering with the City's online bidding system with the names and businesses that may be interested in competing for various types of commodities/services. You must follow the instructions listed above to become a registered vendor. It is the responsibility of the vendor to update their records as often as necessary. Businesses that continuously fail to respond to solicitations for similar items may no longer receive notifications and be removed from the bidders list. In order to be re-instated, you must update your vendor registration.

In conjunction with educating vendors on how to do business with the City, it is also important that they understand how to conduct themselves when doing business with the City. The document below offers some important information on how to govern those business transactions and interactions.

Vendor Ethics Guide

Sustainability 

The City of Coral Gables is taking an active lead in sustainability efforts by implementing ordinances (Chapter 62 - Article VII, and Chapter 2 - Article VIII) is to eliminate single-use plastic bags/straws/stirrers and expanded polystyrene (Styrofoam) and replace them with more environmentally friendly alternatives in order to reduce waste, litter, and pollutants from ending up in landfills on streets, parks, public spaces and in waterways.  Below you will find access to more information about the City’s efforts. 

Sustainability Notice 

CORAL GABLES BUY AMERICAN ORDINANCE 2016-30

 The City adopted the ordinance on May 24, 2016 with the intent to support manufacturers committed to manufacturing products in the United States.  

 The ordinance offers a five (5) percent preference to the company that certifies that the product they are offering has at least 51 percent of the components of the final product manufactured, assembled or produced to be sold to the city     must be made in the United States.

 The Preference must be asserted by the Bidder. Said five percent buy American preference must be asserted by the party seeking it at the time of the competitive bid with the submittal of documentation supporting the assertion that a        product is American manufactured, assembled or produced, and shall be calculated in rating competitive bids. 

 The five (5) percent preference is only utilized to calculate the “low bidder”. The full price offered by the bidder will be paid at the time of purchase if selected. 

 Exemptions to utilizing the preference: 

(1) Purchases or contracts with an estimated cost of $50,000.00 or less.
(2) Professional services procured pursuant to F.S. § 287.055, the Consultants' Competitive Negotiation Act.
(3) Bids for the purchase of, or contract for construction
(4) Goods or services provided under a cooperative purchasing (piggyback contracts).
(5) Purchases made under emergency or noncompetitive situations (sole source, or a special procurements/bid waiver), or for legal services.
(6) The business is determined to be unqualified to perform the work as determined by the city.

Buy American Ordinance 2016-30

Advertising/Receipt of Solicitations

The City of Coral Gables Procurement Division currently utilizes Public Purchase, a web-based e-Procurement service to advertise all formal solicitations.

In the link below you will find a user guide to assist with the process of submitting your electronic responses.

Electronic Solicitation Submittal Guide

In order to receive bid notifications as a current supplier, you must register with this system. This process will only take a few minutes. The two-step registration process with instructions is detailed below.


INSTRUCTIONS 

Please proceed directly to Step 2 if you previously registered with Public Purchase.

1. Register with Public Purchase: 

Click on the Public Purchase banner below to begin the registration process. Please note, it can take up to 24 hours for your account to become active. You will receive an email from  notices@publicpurchase.com  letting you know your account is activated. Be sure and add this email address to your contacts to avoid the bid notification emails being sent to your junk folder.

public purchase.jpg

2. Register with the City of Coral Gables: 

A. Once you have received your activation email from Public Purchase, log into  www.publicpurchase.com  and accept the terms and conditions of use.

B. Click on the "Tools" tab on the right hand side of the screen; click on the “Agencies” tab. Type in “City of Coral Gables” in the Agency name box (leave “new agency since” box blank). Click on “search” this will bring up the agency and click on “Register” on the right hand side of the City of Coral Gables.

Detailed user guide of the Public Purchase registration process  .

It is important that this second part of the registration is complete or you will not receive notifications of upcoming opportunities from the City of Coral Gables. It is your responsibility to keep the information up to date, particularly the contacts and email addresses. 

Benefits to Us 

This eProcurement system is compliant with all Federal and State regulations, which determine the required procedures for Government Agency purchasing practices. This service will also create an up to date supplier database, which will be hosted on Public Purchase's servers and will allow suppliers to easily update and change their information as needed.

Benefits to You 

This eProcurement system will create a single location in which to view open Solicitations and award information through the Public Purchase website. This system will also provide an automatic notification and transmittal of bid solicitations to suppliers. In addition, Public Purchase gives you access to bid opportunities with other government entities. All of this is provided at no charge to you.


If you require technical assistance, please contact Public Purchase at  support@publicpurchase.com  . Or use their Live Chat during business hours. It can be found in the upper left corner of the Public Purchase web site.

Thank you for participating in the City of Coral Gables new registration process.

Sincerely,

City of Coral Gables
Procurement Division