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Employee of the Month Policy and Nomination Form




Recognition POLICY



To recognize exceptional full-time employees each quarter, and one employee from the twelve (12) previously selected in the prior calendar year for Employee of the Year. The employees selected will exemplify the City of Coral Gables Mission – “To honor our history by providing exceptional services that enhance the quality of life for our community”. 


All City of Coral Gables full-time employees are eligible to be nominated as the Employee of the Month with the exception of the following: 

  • Temporary or seasonal employees 
  • Employees currently on Probation
  • Sworn Police officers or Firefighters as they are eligible for recognition through their respective departments 
  • Department Directors, Assistant Directors or Division Chiefs/Majors
  • Employees who have been previously selected as Employee of the Year 
  • Employees who have previously been selected as Employee of the Month/Quarter within the last five years (5)  


Nominations can be submitted by City of Coral Gables Directors, employees or residents. The nominations can be found on the City of Coral Gables website or on the City’s Intranet website. Completed nominations must then be submitted electronically to    

Once a nomination is received, the Employee Recognition Program Coordinator (from the Department of Human Resources) will review each nomination to confirm eligibility.  If the nomination meets with the City’s criteria, it will be presented to the Evaluation Committee for review and consideration. 

The Evaluation Committee shall be composed of (a) the previous Employee of the Year and (b) three (3) representatives from at least two (2) City departments. 

Nominations will be considered for a total of one quarter (Quarter 1: January – March, Quarter 2: April – June, Quarter 3: July – September and Quarter 4: October – December). If selected, the full-time employee and department director will be notified and a letter acknowledging their selection will be sent to the employee with a copy placed in their personnel file. The selected employee(s) will be recognized on a quarterly basis.


An Employee worthy of receiving this recognition display any of the following criteria. These criteria address employee achievements related to activities over and above assigned responsibilities (i.e., extra activities):  

  • Performing extra duties beyond those normally assigned. 
  • Performing other roles when the department is short-staffed. 
  • Volunteering for and working on special projects. 
  • Volunteering to serve on a committee and contributing to its success. 
  • Developing new work methods that reduce waste or stretch resources. 
  • Making creative suggestions that save the department time/money. 
  • Providing services to residents and/or others that are beyond assigned responsibilities. 
  • Employees who perform normally assigned responsibilities at an exceptional level (must be identified by a Supervisor.)


The Employee(s) selected can choose whether to be recognized in the Commission Meeting corresponding to the quarter in which they were selected, or in their respective department. During either event, the employee(s) will be presented with a plaque and a check in the amount of four hundred dollars $400.00. If the employee elects to be recognized at the Commission Meeting, a brief video showcasing the employee will be shown during the presentation and regardless of selection, a photograph of the employee(s) of the pertinent quarter will be displayed in City Hall for the duration of that quarter.  In addition, the employee will also receive a plaque from the City of Coral Gables Rotary Club in their respective quarter. 


At the beginning of each calendar year, an evaluation committee composed of the previous three (3) Employees of the Year and a representative from Human Resources, will meet and select from the previous twelve (12) Employees of the Month, a new Employee of the Year. The winner of the Employee of the Year will be announced at a City sponsored event and presented with a check in the amount $1,500.00 along with a trophy and a plaque presented by the Coral Gables Rotary Club. In addition, the Employee of the Year’s picture will hang in City Hall for the duration of that year.  



Employee of the Month Nomination Form