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Mission

To capture and make accessible the public record, as quickly and as broadly as possible, through work process reengineering and through the application of technology.

Vision

The primary vision of the Office of the City Clerk is to become a learning laboratory, an official resource center and the premier records custodian, utilizing technology where it may be advantageous to do so, to safeguard a vital part of our City’s heritage.

Objectives

Elections
To provide professional supervision and management in connection with all Municipal Elections, including but not limited to Charter Amendment issues, Municipal Candidate, Referendum, straw ballot issues, Special Districts for Municipal improvements (i.e. Business Improvement District), and retirement board elections pursuant to the Florida Election Code, Miami-Dade County Charter and Code and City of Coral Gables Charter and Code authority.

Records Management
Pursuant to State law, Florida Administrative Code, our City Code, and through the implementation of our records plan, to ensure document accessibility, public records management, thus encompassing the life cycle of the document from creation to final disposition.

Passport Services
To provide professional passport acceptance facility competency, through public partnership with the U.S. Department of State, Bureau of Consular Affairs, in reviewing all necessary documents attesting to the citizenship and identity of the holder, collecting the necessary fees, and administration of an oath, while realizing a revenue source from same, in connection with our U.S. government travel documents.

Administration
To provide professional leadership and knowledge consistent with the functional requirements of the appointed positions, defined under both State law, County and City Code, long practiced local rules and customs.

Research/Special Projects
To serve as a clearinghouse for information, regarding our City's governmental operations, thus providing information from our City's records, handling requests either directly or through referral to the appropriate offices within our governing structure enabled to address same, ensuring the continuity between past and present day City Hall, promoting the highest type of public relations, yet protecting the City's interests and rights.

Business Process Management
To promote and encourage the applicability of those technological applications which link application to business process, to end user (people), thus supporting our core functions and user needs, while concomitantly providing service applications desired by our external stakeholders. Some of the applications initiated by this office include Legistar (i.e. legislative workflow and document management application; Trim Context (i.e. Enterprise Content Management Application); EARS (Employee Activity Recording System), which tracks individual employee performance via task and time increments; Dashboard Management System for three functionalities in our office (i.e. passport services, EARS, and Lobbyists Registration); utilizing business intelligence and metrics.

Last updated: 1/18/2012 1:50:00 PM