The City Clerk is one of the three officials appointed by the City Commission and serves as the Corporate Secretary of the City, the Official Secretary of the legislative body and the Supervisor of Elections for Coral Gables.
As the Corporate Secretary, the City Clerk's Office is the keeper of the official Commission minutes, legislation, lobbyist registration, bid openings, original contracts between the City and third parties, keeping meeting schedules, minutes and attendance records for all City boards and committees and also attends bond validations proceedings as needed. The elections office function entails the administration, supervision and certification of Municipal and Retirement Board elections, any charter amendment, special or referenda (including Bond Elections), and straw ballot issues. In furtherance of our Records Management Program, this office sets guidelines and standards for all City Records, incorporates management technologies, and establishes a repository for inactive, archival and vital records. Special projects include collaborative projects and cost sharing approaches for archival preservation. Direct services include: customer service regarding public information requests via letters, phone, over the counter and the internet, (excluding records production pursuant to subpoena decus tecum). Public notices regarding meetings of the Commission, advisory boards, elections, etc., are also prepared. The City Clerk's Office has been designated as a Passport Acceptance Facility.
